Tavistock College is a foundation school and a member of the Tavistock Co-operative Learning Trust. As a foundation school, the Trust is the admission authority and has responsibility for setting these admission arrangements and for making decisions regarding admissions applications.
This policy details the admission arrangements for our school and should be read in conjunction with the Primary and In-Year Co-ordinated Admissions Schemes and other agreed policies of Devon County Council, the Local Authority (LA). All policies and procedures seek to comply with the requirements of the School Admissions Code 2012, the School Admissions Appeals Code 2012 and other relevant legislation.
Improving Literacy, Developing Cooperative Learning, Improving the Learning Environment, Developing an Inclusive Ethos
We ask all parents applying for a place here to respect our ethos and its importance to the school community. This does not affect the right of parents to apply for and be considered for a place here.
|Published Admission Number (PAN) for Year 7 in 2014-15||210|
|We organise our intake into 7 registration groups of 30 students. While individual class sizes in certain subjects may be above or below this figure, we feel that this organisation enables us to maintain and improve outcomes for children here.|
|Published Admission Number (PAN) for Year 12 in 2014-15||30|
|For other Year Groups, the agreed admission limit will be the PAN which was determined for that cohort as it entered the school in Year 7 unless varied in response to a change in circumstances. For further information, please contact the College or the School Admissions Team of Devon LA.|
|Supplementary Information Form||No|
|Extended School Facilities||Please visit our website or contact the office for details of the facilities available at the beginning and end of the school day|
|School Travel Plan||Please visit our website or contact the office for details|
Most of the children attending Tavistock join at secondary transfer, the beginning of Year 7. This is what is called the “normal point of entry” to a secondary school. We have another normal point of entry at the beginning of Year 12 when students can also join us in our sixth form.
Other children join us “in-year” at other times, once a year group has already started. This may be because they are new to the area and need a school place or simply would like to transfer from another school.
All parents must make an application for their child to be admitted to a state-funded school or academy. To apply for a place here you should use a Common Application Form provided by a local authority. Places are not allocated to a child automatically, even where:
No places will be held in reserve for a child who applies late; the Trust cannot hold places empty if another child applies for admission. We will share information with the LA and will publicise the need to apply but the responsibility for making an application will be with you as the parent.
We welcome visits from parents and children who are considering applying for a place here. This is an opportunity for you to see what we have to offer. Visits are not a compulsory part of the admissions process and will not affect decisions on whether a place can be offered at our school. If you would like to visit the College, you should contact us to make an appointment. We hold an open evening for prospective new Year 7 children in the autumn term when they are in Year 6. If you are considering an in-year application, you are welcome to contact us and make an appointment to visit at any time.
The normal round of admissions is when children can join our school for the first time. So that all parents who wish to apply for a place in Year 7 can do so each LA across the country is required by law to co-ordinate applications for the schools and academies in its area. This means parents will receive one offer of a school place at the same time as other parents. For us, Devon is the LA which co-ordinates applications which have been made either direct to Devon or passed on by other LAs.
Every parent who wishes to apply or “express a preference” for a Year 7 place must use a Common Application Form from the home LA where the child lives. For Devon residents, this is the D-CAF3, which is available at www.devon.gov.uk/admissionsonline or within the Next Step secondary admissions booklet. You can request a copy of this by calling My Devon. A reference copy will be available here from 2 September 2013. If your child lives in another LA you must apply by contacting that LA even though you are requesting a place here.
The national closing date for applications for secondary transfer is: 31 October 2013. You can apply after this date but your application may not be considered until after all of the applications that were on time. If you couldn’t apply before because, for instance, you moved to this area after October, you should make sure that you inform the LA. If the reason for applying after the closing date is accepted, your application will be considered at the same time as everyone who did apply on time if this is still possible.
If you know that you are going to move into the area during the Year 6 for your child, you can apply from where you are and provide evidence of the new address. You do not need to wait until you have actually moved if this is after the offer of places on 3 March 2014.
If there are fewer applications than places then no application will be refused. Only if there are more applications than there are places available will the Trust prioritise applications according to the oversubscription criteria below. We may delegate this process to the LA or other agent but they will use our oversubscription criteria and we will remain responsible.
You will be able to make a preference for one, two or three schools. If you do name more than one school, it is important that you name them in the order you would like a place. The LA co-ordinates admissions for all secondary schools. A parent could be in a position to be offered a place at more than one school. If that happens, a place will only be offered at the school which the parent preferred the most on the Common Application Form. The home LA will write (or email if the application was online) on 3 March 2014 to advise which school place has been allocated.
Shortly afterwards, we will also contact successful parents to welcome them to the school and to make arrangements for admission itself. Every parent who makes an application for admission will be offered a school place by the LA – either at a school they have named or at an alternative.
We would like all applications to be fully and honestly completed. It is important that where we offer places to some and refuse others we do so fairly and consistently. Where we have reason to believe that information is false and has been provided knowingly we may withdraw the offer of a place. This is particularly relevant where an address is given which is not the one from which a child will actually attend school and this disadvantages another child. If necessary, we will ask for evidence of a child’s home address before admission.
If you know or believe that your child’s address will change before admission, you must inform the LA or the College as this may affect your application.
This is the number of places we intend to make available for our normal intake. Once we set this number, we will not refuse admission for applications below the PAN. If there is unexpectedly high demand and we believe we could admit more children, we will inform Devon LA and either some children will be admitted above the PAN or we will increase the PAN.
The PAN for the normal intake to Year 12 relate only to students from other schools and academies who wish to transfer to Tavistock. Students moving on from Year 11 at Tavistock do not have to make a formal application and will be accepted into Year 12 if they meet the relevant academic criteria.
For other Year Groups, the agreed admission limit will be the PAN which was determined for that cohort as it entered the College in Year 7 unless varied in response to a change in circumstances at the College. For further information, please contact the College or the School Admissions Team.
Any child whose Statement of Special Educational Needs names Tavistock College will be admitted. Where the number of applications exceeds the number of places available in Year 7 (the PAN) the Trust will use the following oversubscription criteria to prioritise applications:
Any child whose Statement of Special Educational Needs names Tavistock College will be admitted. Where the number of applications exceeds the number of places available (the agreed admission limit) the Trust will use the following oversubscription criteria to prioritise applications:
Any child whose Statement of Special Educational Needs names Tavistock College will be admitted. Where the number of applications exceeds the number of places available (the PAN or other agreed admission limit) the Trust will use the following oversubscription criteria to prioritise applications:
Notes to Oversubscription Criteria
Following allocation of Year 7 places the LA will retain a waiting list until the end of the first full week of the autumn term 2014 as per the secondary co-ordinated admissions scheme. Following that the College will retain the waiting list in partnership with the School Admissions Team. Waiting lists will be kept in order of the oversubscription criteria above. Places on lists will not be prioritised according to how long a child’s name has been on that list. It is possible that a child’s name could go down on a list as well as up.
During the summer of 2014, there will be a second allocation of places on 14 April 2014. After that, places in the secondary transfer intake will be offered to new applicants and to the waiting list as vacancies arise.
Any late application will be considered in line with Devon LA’s secondary co-ordinated admissions scheme. Applications submitted after the closing date will be considered after applications submitted by the closing date unless there are sufficient reasons for the late application. Examples which may be accepted include where the parent or guardian has been in hospital and unable to apply in time. Evidence in support of the circumstances will be required.
You can make a request for admission after the normal round of admissions – after 31 August 2014 – using the Devon Common Application Form: the D-CAF. Where a child moves into the area and you as the parent have a single preference for a place here, where your child is not the subject of a Statement of Special Educational Need, has not been Permanently Excluded from a school, where there is no parental dispute regarding admissions and where there is a confirmed vacancy in the relevant year group, we may ask you to complete a D-CAF6 instead of a D-CAF. This allows for your child to start here as soon as possible. A formal offer letter will then follow from the School Admissions Team. All In-Year admissions to the College will be made in line with Devon’s In-Year Co-ordinated Admissions Scheme 2014-15.
Copies of the D-CAF are available at www.devon.gov.uk/admissions or by calling 0845 155 1019.
If you are seeking an in-year place because your child has just moved to the area and doesn’t already have a school place, admission would be as soon as possible. If your child already has a school place locally, admission will normally be at the beginning of a term or half-term.
All LAs are legally required to operate a Fair Access Protocol across their area – all schools and academies are required to co-operate with that protocol. This ensures that children who are vulnerable, unable to access an appropriate school place under the standard admission arrangements for the area have an admissions safety net.
For secondary schools in Devon, a child meeting the criteria of the Fair Access Protocol will be admitted to the secondary school designated for his or her address even where it has reached its PAN or other agreed admission limit up to 3% over that limit. This does not provide additional spaces for children who already have a local school place.
Parents can request a place in a different year group if, for example, a child is particularly gifted or talented or has missed a significant period of education through ill health. We will consider each request on its own merits. There is a statutory right of appeal if this is refused unless we offer a place in the child’s normal age group.
The Published Admission Number (PAN) for Year 12 in 2014/15 is 30 for new students joining Year 12 at Tavistock College. For students transferring from Year 11 to Year 12 within the College there is no limiting number. All applicants will be admitted providing that they have the appropriate qualifications for their chosen course(s).
We publish a brochure giving details of all courses and entry requirements. This is available on the College website.
Applications to Tavistock College should be made using the application form available from the College Reception and website.
If your application for admission is unsuccessful, you have a statutory right of appeal to an Appeals Panel which is independent of the school. The Panel will review the decision and will decide whether the refusal was justified on the grounds that the school was full. Even if the Appeals Panel agrees that the school was full, it will also consider the impact on the child and family and may still award a place at the school.
If you have not been sent appeal papers with the decision letter refusing your application for admission, you can request a form from the School Admissions Team. You then have no less than 20 school days to return the papers, together with any supporting evidence you wish to include. You do not have to wait for this period of time before submission.
The Clerk to the Independent Appeals Panel will give you at least 10 days’ notice of the date when your appeal will be heard. You will also be told when you should submit any further information you would like to be considered. You will receive evidence on behalf of the school before the appeal hearing.
After appeals are heard, decision letters should be sent within five school days; you will be able to find out the outcome by telephone before then.
For appeals at the normal round of admissions to Year 7 appeals will be heard within 40 school days of the deadline for lodging appeals. For the 2014-15 intake, this is 28 March 2014. Where the application was not made in time for a decision to be made on 3 March 2014, appeals will be heard within that 40 day period or, if that is not possible, within 30 days of the appeal being lodged.
Appeals for sixth form admission will be heard within 30 school days of confirmation of exam results where the offer of a place was conditional on those exam results. Otherwise, they will be heard within 40 school days of the deadline for lodging appeals (28 March 2014). For in-year admissions in any academic year, appeals must be heard within 30 school days of the appeal being lodged. For in-year admissions in any academic year, appeals must be heard within 30 school days of the appeal being lodged.
For further information on the appeals process, parents can contact the school office or the Clerk to the Appeals Panel.
All parents should consider how their child will get to school for the whole of their time on roll. Parents are advised not to rely on lifts, car shares or public service vehicles always being available. Supported transport will be provided for those children attending this school if it is either the designated school for the home address or the closest school which was available when the parent could apply. The home address must be further than a walking distance of three miles. There is additional provision for families on low incomes.
Where a parent could have applied on time but didn’t do so, there will be no entitlement to assistance from the LA with education transport to the alternative school as suitable arrangements had been made by the LA to enable parents to become a registered pupil at a closer school.
All parents are encouraged to use sustainable travel wherever possible. The school’s Travel Plan sets out further local information and is available from the school office and website.
Further information on extended schooling beyond the normal school day is available from the school and our website.
Admission to any school is not conditional on signing a home-school agreement. However, we will offer this to all parents after children have been admitted as we consider agreements to be a positive way of promoting greater involvement between parents in their child’s education.
Children attending Tavistock are expected to wear a uniform. Some of the items required can be purchased from us and the rest from most retail outlets. Parents unable to purchase items of uniform or equipment will not be penalised. We operate a scheme to assist families in need.
Once a place has been offered to a child, evidence of the child’s identity may be requested – usually a short birth certificate. This may not be necessary where the child has been on roll at another school in England which can confirm that evidence has been seen at that school.
The school may also request evidence that a child’s address is genuine or that the person who made an application for admission was legally permitted to do so.
There is no charge for applying for a place here, for admission or for the provision of education. We will not request donations before or during the admissions process and any donations made to the school following admission are entirely voluntary. No activities such as school visits are compulsory. A policy on charging for activities is available on request from the school and can be viewed on our website.
Objections to this Policy For information on how to object to the terms of this or any other admissions policy or procedure, advice is available from the Office of the Schools Adjudicator. Formal objections to admission arrangements must be made by the 30 June 2013.
Definitions will be those of the local authority admission arrangements unless detailed in this policy.
|Children formerly in Care||These children were looked after until they were adopted (see the Adoption and Children Act 2002 section 46) or made the subject of a residence order (see the Children Act 1989 section 8) or a special guardianship order (Children Act section 14A).|
|Children in Care||These children are looked after by or provided with accommodation in the exercise of its functions (see the Children Act 1989 section 22(1)) by Devon Local Authority or any other local authority which has informed Devon of its wish to place a child.|
|Designated Area||The geographical area served by the College. It is sometimes called the ‘catchment’ area. You should note that who live within the designated area does not guarantee a place. The College’s designated area comprises the designated areas of the fifteen primary schools within the Tavistock Learning Community. Details of the designated area can be found at www.devon.gov.uk/schoolareamaps|
|Fair Access Protocol||A policy operated by Devon County Council to assist children unable to access an appropriate school place through standard admission arrangements once a Year Group has begun.|
|GIS||Measurement will be based on Devon LA’s Geographical Information System. This is an electronic mapping system which makes measurements using computer software and can be viewed at www.devon.gov.uk/schoolareamaps.|
|Home Address||The College will not accept more than one address as the child’s home address. The terms of a residency order may clarify the home address.
Where necessary to determine which address to recognise and in the absence of a residency order, the College will consider the home address to be with the parent with primary day to day care and control of the child. In reaching this decision, evidence will be requested to show the address to which any Child Benefit is paid and from which the child is registered with a medical GP. Any other evidence provided by parents will also be considered by the College in reaching a decision on the home address for admissions purposes.
This may be necessary for instance where parents do not agree on the child’s home address. Parents are urged to reach agreement or seek a Specific Issues Order from a court to decide which parent should or should not pursue an application. Where they do not, the College will determine the home address.
|Linked Primary School||A school which works with the College to develop curriculum links and to ease transition for pupils from primary school to secondary school. We give admissions priority for children attending our linked schools. You should note that attending a linked primary school does not guarantee a place. Our linked schools are:
Bere Alston Primary
Bickleigh Down C of E Primary
Lady Modiford’s C of E Primary
Lamerton C of E Primary
Mary Tavy and Brentor Primary
Meavy C of E Primary
Milton Abbot Primary
St Andrew’s C of E Primary
St Peter’s C of E Junior
Whitchurch Community Primary
|Parent||A parent is any person who has parental responsibility or care of the child. When we say parent, we also mean carer or guardian. Where admission arrangements refer to parents this can mean one parent or both.|
|Published Admission Number||This is the minimum number of places available at the school. In limited circumstances, more will be admitted according to the Secondary Co-ordinated Admissions Scheme. It is calculated taking into account the physical capacity of the school, the level of demand expected from local, in-area children and sensible school organisation.|
|Sibling||This will be a full, adopted half or step brother or sister and will include a full, adopted half or step brother or sister who live at a different address. Foster children will count as a brother or sister to those who live within the foster household or where appropriate, the natural parental home address.|
The Principal or Admissions Administrator
School Admissions Team
Telephone contact through My Devon on 0845 155 1019
Devon County Council policies
Available at www.devon.gov.uk/admissionarrangements
Telephone contact through My Devon on 0845 155 1019
Clerk to the Independent Appeals Panel, County Hall, Exeter, EX2 4QG
Education Welfare Service
Telephone contact through My Devon on 0845 155 1019
Education Transport Team
Telephone contact through My Devon on 0845 155 1019
The Department for Education (DfE)
Telephone 0870 000 2288
Office of the Schools Adjudicator
Telephone 01325 735303
Children's Education Advisory Service
Telephone 01980 618244
Trenchard Lines, Upavon, Pewsey, Wiltshire SN9 6BE
This document was adopted by the Full Governing Body on 15/05/2013
The document is subject to review on a annual basis following a consultation hosted by Devon County Council at www.devon.gov.uk/admissionarrangements. The next review will be Summer Term 2014
Page updated Monday, June 24, 2013